Maintenance Plan and Equipment Request Memo

Goal: Use Week 1s inventory data to create a clear, actionable Equipment Request Memo and develop a routine Maintenance Plan to ensure the program remains safe, organized, and functional consider involving the students in a way they can be accountable for understanding critical inventory or tools and materials.

Why This Week Matters:

Week 2 turns Inventory results into action, helping the student teacher (and optionally, students) shift from documenting what exists to planning for its care and longevity. Whether done alone or with student participation, this process teaches preventive thinking, reinforces workplace safety, and develops management mindset skills that lead directly into Week 3s safety inspection and facility assessment.

Action Plan ( How you will proceed to complete the assignment):

1. Review of Inventory Findings:

Look over Week 1 inventory results and confirm that the data is complete and accurate.

Highlight equipment in need of servicing, repair, or replacement.

2. Write the Equipment Memo

Draft a formal Equipment Request Memo (following the Equipment Request Memo Example) addressed to your supervisor, department head, or yourself.

Include:

-List of priority equipment requiring attention

-Explanation of why maintenance or replacement is needed (safety, functionality, compliance)

-Recommended action and suggested timeline

-Program specific needs

3. Develop a Maintenance Plan

Create a simple Maintenance Plan (use Maintenance Plan Template) for your lab/program:

Daily tasks: Tool return, surface cleaning, PPE checks

Weekly tasks: Lubrication, minor equipment inspections

Monthly/semester tasks: Deep cleaning, calibration, major equipment servicing

Record in a digital document, spreadsheet, or wall chart template for future use. ( you make the decision what works best for you)

4. Instructor Reflection:

Reflect on the following:

Observed strengths in the current state of equipment care

Weaknesses or challenges (lack of documentation, outdated equipment, no schedule)

Immediate next steps you will take or propose to improve maintenance practices

Documents Produced (What you will submit as your assignment into Canvas):

Submission Assignment #1: Equipment Request Memo (refer to

)Submission Assigmnent #2: Maintenance Plan (Refer to

I have included the 2 templates and week 1 assingment with actually a new equipment proposal i just asked about couple weeks back.